You may be moving into a new office or are having your clinic renovated. Paper documents should be stored in a secure self storage facility that has excellent security and protection against extremes of temperature as well as moisture. Keep the following in mind when transferring medical records to a facility.
Organization is Key
Make sure the medical records are well organized and in standard file boxes. Check that labels are correct and have a staff member go through documents, if necessary, to confirm everything is in place.
Secure Your Records
The medical records should be safe from heat, cold and moisture, so consider putting a protective bag or cover over your file boxes. Also remember to keep a digital backup of all of the paper medical records in case they get lost or stolen.
Check the Facility
Get to know your storage facility. The following should be in place before making a leasing agreement
If you find a reliable storage facility, it could be a long term solution for storing extra medical records and could free up extra space in your office or clinic. For more information about medical record storage in Burlington, click through this website.
Organization is Key
Make sure the medical records are well organized and in standard file boxes. Check that labels are correct and have a staff member go through documents, if necessary, to confirm everything is in place.
Secure Your Records
The medical records should be safe from heat, cold and moisture, so consider putting a protective bag or cover over your file boxes. Also remember to keep a digital backup of all of the paper medical records in case they get lost or stolen.
Check the Facility
Get to know your storage facility. The following should be in place before making a leasing agreement
- High security to prevent break ins
- Secure access available for you when you need it
- Temperature controls and ventilation to prevent paper documents from getting damaged
- An agreement that the leaser bears responsibility for lost or damaged items.
If you find a reliable storage facility, it could be a long term solution for storing extra medical records and could free up extra space in your office or clinic. For more information about medical record storage in Burlington, click through this website.